Hey, memories! Come out of the closet, will you?
Sorting through your family archive for items for your life story book should be more strategic than organizing everything for posterity.
One of the first steps in any life story project is to begin to gather all the stuff in your family archive.
By that I mean photos, journals, letters, and mementos—the stuff of your life.
Finding and inventorying these items will help you in two ways:
as a tool for helping you prioritize and determine what is worth saving and what can be tossed—and how to plan for tackling the archive as a (separate) organization and preservation project.
as a resource for finding those items that will help tell your stories visually for your life story book project.
That second one is what we are focused on here!
How to organize your family archive as a resource for your life story book
Ready to get started? Using this free chart or a digital spreadsheet, make a list of everywhere your items live.
Remember: This is a guide to preparing your archive specifically as a resource for your life story book! That means yes, you should be focused on items that you want to include visually in your book, but also items that simply spark memories.
What is included in your family archive?
A Family Archive Checklist
physical family photos in boxes, albums, and frames
digital family photos on phones, computers, old disks, social media accounts, and external hard drives
family papers, including genealogy documentation, birth and death certificates, etc.
letters, journals, and diaries
mementos such as ticket stubs, postcards, report cards, scrapbook ephemera
physical family heirlooms such as inherited china, heritage furniture, passed-down jewelry
Finding inspiration and raw material
Back to using your archive as a reference for your life story book: Consider all of the items in your family archive to be raw materials that you can both find inspiration in and use to help tell your stories. A few ways to mine your family archive for this project:
Resources for remembering
Use specific family photos to jog your memories about your childhood.
Use letters and journals to help you recall details and emotions of recorded experiences.
Pull out tickets stubs and other mementos that hold the most meaning and make you feel something strong—they’ll likely be fodder for compelling stories if they hold that much sway.
Consider your genealogical files to be fact-checking resources for names, dates, and relationships that may be fuzzy in your memory.
Materials to reproduce in your book
Photograph family heirlooms so they can be accompanied by their stories in your book, so years from now they won’t be some dusty relics but heirlooms with a storied pedigree.
Select key old photos to digitize for inclusion in your book: Pictures help bring your words to life, but they must be chosen wisely.
Perhaps your handwritten journals evoke your teen years or capture a particularly emotional period in your life: Consider reproducing a key page or paragraphs throughout your book if you think they will add texture and a visual touchstone.
At this point, you should be most concerned with identifying and locating those items that you feel will be most useful to you in your life story project. Make a separate list, and pull out those materials to have on hand. Consider this a separate collection specifically gathered to help you tell your life story.
“When you have finished your appraisal, you’ll be left with a collection of the best and most significant artifacts,” archivist Margot Note writes. “Because you’ll be focusing on the collections that have the most value, you’ll be able to concentrate your efforts on what is most meaningful to you.” Indeed.
Keeping your curated archive on hand
Now that you have a tighter collection of photos, journals, and mementos set aside specifically for your life story project, keep them on hand—as well as the bulk of your family archive that you designated in the beginning.
Just because you set aside a photo initially doesn’t mean it will be the best for spurring memories later on; you may end up going back to those boxes to find another shot, or flipping through a different journal to discover a later recollection.
Be gentle with yourself. There’s no “getting it right”—this is a journey of discovery! Try to be strategic and deliberate while sorting your family archive, and understand that it’s all too easy to get lost in memories and nostalgia while trying to organize. When you realize that’s happening, steer yourself back to the task at hand, and remember: All of this is to provide you with the opportunity to reflect purposefully later on.
Printable Inventory Form
Download our free printable to help you keep track of all your life story project’s visual assets, from family photos to ticket stubs and journals—it’s easy-peasy.
Related reading
I will link to parts two and three in this series when they are posted:
You might also be interested in:
Tackling your whole archive?
If you would like to tackle getting your archive under control, I highly recommend purchasing archivist Margot Note’s book Creating Family Archives: A Step-by-Step Guide to Saving Your Memories for Future Generations. She’ll walk you through how to handle your materials, the best supplies, to buy, and ways to display and share your personal archives. Keep in mind: This is usually a big (and sprawling) project that takes some time to complete, but it is well worth your effort (especially if you have children; as I have written about before, leaving them a mess of family mementos is usually more of a burden than a welcome gift).